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Attendee FAQs

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Attendee FAQs

Below are some of the most common questions we receive from attendees.
If you can't find the information you need below, please contact:
Harmony Garletts at hgarletts@staff.wvnet.edu or
Annaliza Marks at amarks@staff.wvnet.edu or call WVNET at 304-293-5192.

General

Q. What are the official dates of the WV Statewide Technology Conference (WVSTC) 2022?

A. The official conference dates are Monday, July 18, 2022 through Wednesday, July 20, 2022.

Q. Where is the WVSTC 2022 located?

A. The Morgantown Event Center at Morgantown Marriott, Waterfront Place, Morgantown, WV

Q. Are there accommodations for people with disabilities and those requiring special assistance?

A. If you require special assistance or other reasonable accommodations to fully participate in this event, please contact Harmony Garletts at hgarletts@staff.wvnet.edu or
Annaliza Marks at amarks@staff.wvnet.edu or call WVNET at 304-293-5192.

Q. Do I need to carry my badge with me during the conference?

A. Yes. Not only does it let others know who you are and where you reside from, but it will be scanned at breaks and meals to choose door prize winners.

Registration

Q. What are the registration fees?

A. Attendee Fees:
$175 – Early Bird Registration (on or before June 1st)
$225 – Registration (after June 1st)

Presenter Fees (must have received Acceptance Email):
$100 – Registration

Group Registration
$825 (up to 5 attendees) – Registration (before 6/1/22)

Pre-conference workshops:
$25 – 2 hour workshop (includes breakfast for workshop attendees)

Q. What is included in my full conference registration fee?

A. Full conference registration for WVSCT 2022 includes:

  • All concurrent, in-booth and poster sessions
  • Access to two engaging keynote speakers
  • Complimentary lunch on Monday and Tuesday in Exhibitor Hall
  • Two-day (Monday and Tuesday) access to the Exhibitor Expo in Exhibit Hall
  • Monday afternoon snack and beverage breaks
  • Breakfast on Tuesday and Wednesday
  • Tuesday afternoon Exhibitor Reception
  • Lunch at Wednesday's Closing Keynote

Q. Can I register on site?

A. On-site registration is available beginning at 8:00 am on Tuesday, July 18th. Conference SWAG will be ordered on June 23rd. If you register after this date, there may be the possibility that you will not receive any of the SWAG. Check back at the end of the conference to see if any is available.

Q: What methods of payment do you accept?

A:  We will accept a POcredit card (Visa, MC, Discover, AMEX) or check payable to WVNET. Select your preferred method in the registration process.

Q. If paying by PO, where do I send the PO?

A. Steps for submitting a PO are:

  1. A copy of the PO must be received by July 8, 2022.
  2. Please include your registration number on the purchase order.
  3. Make your PO payable to: WVNET
  4. Send PO information to:
    Phil Snitz, WV Statewide Technology Conference
    837 Chestnut Ridge Road
    Morgantown, WV 26505
    email: psnitz@staff.wvnet.edu (PREFERRED)
    fax: (304) 293-5540
    phone: (304) 225-0483

Q. What if I need to pay by check?

A. Mail the check with registration to:

WVNET
Attn: WVSTC 2022
837 Chestnut Ridge Road
Morgantown WV  26505

Q. If I will be using FY22 money to pay for registration, how can I request an invoice prior to June 30th?

A. Please let Phil Snitz – psnitz@staff.wvnet.edu - know when you send your PO that you need an invoice before June 30th.

Q. How do I modify my registration (e.g., edit my name, add or remove a pre-conference workshop, edit payment method)?

A. Edits cannot be completed online. Please contact:
Harmony Garletts – hgarlettes@staff.wvnet.edu
OR
Phil Snitz – psnitz@staff.wvnet.edu 304-225-0483

Q. Can I transfer my registration to someone else if I cannot attend?

A. To make a substitution,email psnitz@staff.wvnet.edu or hgarletts@staff.wvnet.edu. This will simplify the transfer process and expedite registration.

Q. I need a hardcopy receipt. Who should I contact?

A. Please contact:
Libby Cress – lcress@staff.wvnet.edu 304-225-0451
OR
Phil Snitz – psnitz@staff.wvnet.edu 304-225-0483

Q. Can I opt to attend only one day of the Conference?

A. Yes. Day rates are $75 per day and includes meals and snacks for that day.

Pre-Conference/General Sessions

Q: Can I be a presenter?

A. Yes, if you submit a proposal and the conference committee selects it. If accepted, you will receive an acceptance email. A discounted registration fee of $100 will be awarded to all attendees that submit a proposal and have it accepted to be presented. If there are multiple presenters, only one (1) discounted registration per presentation will be offered.

Q. Are there pre-conference sessions scheduled for WVSTC 2022?

A. Pre-conference sessions will be held on Monday, before the official start of the conference. Please check the schedule online at wvstc.com for up-to-date information.

Q. Can I still register for a pre-conference workshop on site?

A. Many pre-conference workshops will be filled. Please check with the registration desk in lobby of the Morgantown Marriott.

Q. What type of pre-conference workshops are being offered?

A. Review online, wvstc.com, the pre-conference information regarding workshop details.

Q. What should I do if the session I would like to attend is full?

A. WVSTC suggests that you arrive at the assigned meeting room at least 10 minutes prior to the start of the session to obtain a seat. Be sure to note alternate sessions you would like to attend during a particular time slot in the event your first choice is full. All session rooms are intended to help foster a creative learning environment and are set to the maximum number of seats allowed per the fire marshal. If the session is full, please make your way to the alternate session.

Miscellaneous

Q. May I use my mobile phone during the conference?

A. As a courtesy to presenters and other attendees, we ask that you
kindly turn off your mobile phones or set them to vibrate during sessions and keynote presentations. Please quietly exit the room to attend to important phone calls.

Q. Are there places to charge mobile device?

A. Each concurrent session room will have a charging station.  You will need to provide the cable compatible to your device. Please remember to take your device and cable with you when you
move on to the next session. Please do not leave your device unattended.

Q. Will my photo be taken during the conference?

A. WVSTC takes photographs during its meetings and events for use in newsletters, and other promotional materials, whether in print, electronic, or other media, including the WVSTC conference website. By participating in this conference you grant WVSTC the right to use your name and photograph for such purposes.

Q. How do I modify or cancel my hotel reservation?

A. You are responsible for modifying/cancelling your hotel reservation by calling the hotel directly.

Q. Where is the location of the Lost and Found?

A. Please check with the registration desk in Lobby of The Morgantown Marriott.

Q: Can I use my own Wi-Fi?

A. We ask that you turn yours off to reduce interference with our Wi-Fi service. The Conference SSID and Password will be printed on the back of your badge.

Q: Is there a fee to park for WVSTC 2022?

A. Parking is included for attendees who stay at the Morgantown Marriott.

Q: When and where is WVSTC 2023?

A. The WV Statewide
Technology Conference (WVSTC) 2023 TBA.