Attendee FAQs

Below are some of the most common questions we receive from attendees. If you can’t find the information you need below, please contact Karen Saffron at ksaffron@mail.wvnet.edu or 304-293-5192 x249.

GENERAL

Q. What are the official dates of the WV Statewide Technology Conference (WVSTC) 2020?

A. The official conference dates are Tuesday, July 14, 2020 through Thursday, July 16, 2020. The first official event is the Exhibitor Hall Opening and Lunch on Tuesday at 11:45 am, followed immediately by the Opening Keynote.

Q. Where is the WVSTC 2020 located?

A. The Charleston Coliseum & Convention Center will be the conference venue. It is located at 200 Civic Center Drive, Charleston WV, 25301.

Q. Are there accommodations for people with disabilities and those requiring special assistance?

A. If you require special assistance or other reasonable accommodations to fully participate in this event, please contact Karen Saffron – ksaffron@mail.wvnet.edu – (304) 293-5192 x249.

Q. Do I need to carry my badge with me during the conference?

A. Yes. Not only does it let others know who you are and where you reside from, but it will be scanned at breaks and meals to choose door prize winners.

REGISTRATION

Q. What are the registration fees?

A. Attendee Fees:
$150 – Early Registration (on or before 6/26/20)
$180 – Registration (after 6/26/20)

Presenter Fees (must have received Acceptance Email):
$75 – Early Registration (on or before 6/26/20)
$90 – Registration (after 6/26/20)

Pre-conference workshops:
$50 – ½ day workshop

Q. What is included in my full conference registration fee?

A. Full conference registration for WVSCT 2020 includes:

  • All concurrent sessions
  • Complimentary lunch on Tuesday and Wednesday in Exhibitor Hall
  • Two-day (Tuesday and Wednesday) access to the Exhibit Hall
  • Tuesday afternoon coffee break
  • Breakfast on Wednesday and Thursday
  • Wednesday afternoon Vendor Reception
  • Lunch at Thursday’s Closing Keynote
Q. Can I register on site?

A. On-site registration is available beginning at 8:00 am on Tuesday, July 14th. Conference SWAG will be ordered on June 23rd. If you register after this date, there may be the possibility that you will not receive any of the SWAG. Check back at the end of the conference to see if any is available.

Q: What methods of payment do you accept?

A:  We will accept a PO, credit card (Visa, MC, Discover, AMEX) or check payable to WVNET. Select your preferred method in the registration process.

Q. If paying by PO, where do I send the PO?

A. Steps for submitting a PO are:

  1. A copy of the PO must be received by July 10, 2020.
  2. Please include your registration number on the purchase order.
  3. Make your PO payable to: WVNET
  4. Send PO information to:
    Phil Snitz, WV Statewide Technology Conference
    837 Chestnut Ridge Road
    Morgantown, WV 26505

    email: phil@mail.wvnet.edu (PREFERRED)
    fax: (304) 293-5540
    phone: (304) 293-5192 x258
Q. What if I need to pay by check?

A. Mail the check with registration # to:
WVNET
Attn: WVSTC 2020
837 Chestnut Ridge Road
Morgantown WV  26505

Q. If I will be using FY20 money to pay for registration, how can I request an invoice prior to June 30th?

A. Please let Phil Snitz – phil@mail.wvnet.edu – know when you send your PO that you need an invoice before June 30th.

Q. How do I modify my registration (e.g., edit my name, add or remove a pre-conference workshop, edit payment method)?

A. Edits cannot be completed online. Please contact:
Karen Saffron – ksaffron@mail.wvnet.edu – (304) 293-5192 x249
OR
Phil Snitz – phil@mail.wvnet.edu – (304) 293-5192 x258

Q. Can I transfer my registration to someone else if I cannot attend?

A. To make a substitution, email phil@mail.wvnet.edu or ksaffron@mail.wvnet.edu. This will simplify the transfer process and expedite registration.

Q. I need a hardcopy receipt. Who should I contact?

A. Please contact:
Libby Cress – libby@mail.wvnet.edu – (304) 293-5192 x253
OR
Phil Snitz – phil@mail.wvnet.edu – (304) 293-5192 x258

Q. Can I opt to attend only one day of the Conference?

A. No. Day rates are not available.

PRE-CONFERENCE  / GENERAL SESSIONS

Q: Can I be a presenter?

A: Yes, if you submit a proposal and the conference committee selects it. If accepted, you will receive an acceptance email. A discounted registration fee, one half (1/2) off the full conference price, will be awarded to all attendees that submit a proposal and have it accepted to be presented. If there are multiple presenters, only one (1) discounted registration per presentation will be offered.

Q. Are there pre-conference sessions scheduled for WVSTC 2020?

A. Pre-conference sessions will be held on Tuesday, before the official start of the conference. Please check the schedule online at wvstc.com for up-to-date information.

Q. Can I still register for a pre-conference workshop on site?

A. Many pre-conference workshops will be filled. Please check with the registration desk in Grand Lobby of The Charleston Coliseum & Convention Center.

Q. What type of pre-conference workshops are being offered?

A. Review online, wvstc.com, the pre-conference information regarding workshop details.

Q. What should I do if the session I would like to attend is full?

A. WVSTC suggests that you arrive at the assigned meeting room at least 10 minutes prior to the start of the session to obtain a seat. Be sure to note alternate sessions you would like to attend during a particular time slot in the event your first choice is full. All session rooms are intended to help foster a creative learning environment and are set to the maximum number of seats allowed per the fire marshal. If the session is full, please make your way to the alternate session.

MISCELLANEOUS

Q. May I use my mobile phone during the conference?

A. As a courtesy to presenters and other attendees, we ask that you kindly turn off your mobile phones or set them to vibrate during sessions and keynote presentations. Please quietly exit the room to attend to important phone calls.

Q. Are there places to charge mobile device?

A. Each concurrent session room will have a charging station.  You will need to provide the cable compatible to your device. Please remember to take your device and cable with you when you move on to the next session.

Q. Will my photo be taken during the conference?

A. WVSTC takes photographs during its meetings and events for use in newsletters, and other promotional materials, whether in print, electronic, or other media, including the WVSTC conference website. By participating in this conference you grant WVSTC the right to use your name and photograph for such purposes.

Q. How do I modify or cancel my hotel reservation?

A. You are responsible for modifying/cancelling your hotel reservation by calling the hotel directly.

Q. Where is the location of the Lost and Found?

A. Please check with the registration desk in Grand Lobby of The Charleston Coliseum & Convention Center.

Q: Can I use my own Wi-Fi?

A: We ask that you turn yours off to reduce interference with our Wi-Fi service. The Conference SSID and Password will be printed on the back of your badge.

Q: Is there a fee to park at The Charleston Coliseum & Convention Center (CCCC) for WVSTC 2020?

A: Yes. The cost to park at the CCCC parking garage is $3.00 per day, per vehicle.

Q: When and where is WVSTC 2021?

A: The WV Statewide Technology Conference (WVSTC) 2021 TBA.